RESUMPTION OF THE SYSTEM OF CONTINUING
REGISTRATION
WHEREAS,
Section 31 of Republic Act No 10742 entitled “An Act Establishing Reforms in the Sangguniang Kabataan Creating
Enabling Mechanisms For Meaningful Youth Participation in Nation-Building, and
for Other Purposes” mandated that subsequent registrations for the
Katipunan ng Kabataan (KK), shall be governed by the provisions of Republic Act
No. 8189 otherwise known as “The Voter’s
Registration Act of 1996”;
WHEREAS,
Republic Act No. 8189 prescribes the guidelines and procedures for the conduct
of the system of continuing registration for regular voters in order to
enfranchise those qualified voters for the forthcoming elections;
NOW,
THEREFORE, pursuant to the powers vested in it by the Constitution, the
Omnibus Election Code, Republic Acts No. 8189, 10366, 10367, 10742 and other
related election laws, the Commission on Elections (Commission for brevity) RESOLVED,
as it hereby RESOLVES, to promulgate
the following rules and regulations to govern the conduct of the resumption of
the system of continuing registration of voters.
SECTION
1.
Declaration
of Policies. – The Commission adheres to the following policies:
- Establishment a clean, complete, permanent and updated list of voters through the mandatory taking of photograph, fingerprints and signature (biometrics) in the registration process;
- Enhanced voters’ registration experience; promote gender equality, and provide gender sensitive registration system/process which is inclusive, participatory and non-discriminatory.
SEC. 2. Gender Sensitive
Registration System/Process. – In the conduct of
registration, the Election Officers (EOs) shall ensure access to registration
processes of women who care for small children and encourage the local
government units through the local Gender and Development Focal Point System
(GFPS) Office to open the Day Care Centers during registration days, at no cost
to the Commission.
Cultural practices and ethnic
traditions in certain areas must be respected and taken into consideration. In
the encoding of demographics and taking of biometics data, especially involving
women registrants.
CHAPTER I
FILING OF
APPLICATIONS
Sec.
3. Date, Time and Place for Filing of
Applications. – Application for registration, transfer/transfer with
reactivation, reactivation, change/correction of entries/and
inclusion/reinstatement of records in the list of voters shall be personally
filed at the Offices of the Election Officer (OEOs) of the city/district/municipality
where the applicant resides, during office hours, from 8:00 AM to 5:00 PM
Mondays to Saturdays including holidays, based on the following schedule:
1.
For
October 23, 2017 Barangay and Sangguniang Kabataan (SK) Elections:
a) November 7, 2016 to December 30, 2016, except
December 24 & 25, 2016 (Christmas Eve/Day)
b) January 2, 2017 to April 29, 2017 except April
13 & 14, 2017 (Maundy Thursday and Good Friday).
2.
For
May 13, 2019 National and Local Elections:
a)
December 4,
2017 to December 30, 2017 except on December 25, 2017 (Christmas Day).
b)
January 18, 2018 to September 29, 2018,
except March 29 & 30, 2018 (Maundy Thursday and Good Friday).
When necessary, the Commission may
adjust or suspend the registration period.
Sec. 4. Posting, Hearing and Approval/Disapproval of
Applications.
– The application for registration, transfer/transfer with reactivation,
reactivation, change/correction of entries/and inclusion/reinstatement of
records in the list of voters, shall be heard by the Election Registration
Board (ERB) at the OEO, in accordance with the following schedule:
A.
For October 23, 2017 Barangay and SK Elections:
Period to
file applications
|
Last day to
post Notice of Hearing with Lists of Applicants
|
Last day to
file opposition to applications
|
Hearing and
Approval/ Disapproval of applications
|
November 7, 2016 to December 30,
2016
|
January 2, 2017
|
January 9, 2017
|
January 16, 2017
|
January 2, 2017 to April 29, 2017
|
May 1, 2017
|
May 8, 2017
|
May 15, 2017
|
B.
For May 13, 2019 National and Local Elections:
Period to
file applications
|
Last day to
post Notice of Hearing with Lists of Applicants
|
Last day to
file opposition to applications
|
Hearing and
Approval/ Disapproval of applications
|
December 4, 2017 to December 30,
2017
|
January 2, 2018
|
January 8, 2018
|
January 15, 2018
|
January 2, 2018 to March 31, 2018
|
April 2, 2018
|
April 9, 2018
|
April 16, 2018
|
April 2, 2018 to June 30, 2018
|
July 2, 2018
|
July 9, 2018
|
July 16, 2018
|
July 2, 2018 to September 29, 2018
|
October 1, 2018
|
October 8, 2018
|
October 15, 2018
|
If the last day to post notice, file
opposition and hearing for approval/disapproval falls on a holiday or
non-working day, the same shall be done on the next working day. Further, ERB
hearing shall not exceed five (5) days.
Sec.
5. Who May Register. – Any
Filipino citizen who is not yet a registered voter, may apply for registration,
provided he/she possesses the following qualifications:
I.
Katipunan ng
Kabataan:
a. At least
fifteen (15) years of age on or before October 23, 2017 Barangay and SK Elections
but not more than thirty (30) years old;
b. Residing in
the barangay for at least six (6) months on or before October 23, 2017 Barangay
and SK Elections; and
c. Not otherwise
disqualified by law.
SK voters as of July 2016 registration
shall not register anew. Their registration records will be included in the SK
database except those who will be thirty – one (31) years of age on October 23,
2017 Barangay and SK Elections.
II.
Regular
Voters:
a.
At
least eighteen (18) years of age;
i. On or before
October 23, 2017 for purposes of Barangay and SK Elections;
ii. On or before
May 13, 2019 for purposes of National and Local Elections;
b.
A
resident of the Philippines for at least one (1) year and in the place wherein
he/she proposes to vote, for at least six (6) months immediately preceding the:
i.
October
23, 2017 for purposes of Barangay and SK Elections; and
ii.
May
13, 2019 for purposes of National and Local Elections;
c.
Not
otherwise disqualified by law.
Any person, who has not reached the
required voting age or period of residence on the day of registration but will
possess such qualification on or before October 23, 2017 Barangay and May 13,
2019 National and Local Elections, respectively, may register as voter.
Sec. 6. Who are Disqualified to Register. – The
grounds for disqualification on registration shall be governed by Section 10 of
Resolution No. 9853.
Sec. 7. Application Forms. – The
following are the application forms:
a.
Annex
“A” (CEF -1A – Application for Registration);
b.
Annex
“B” (CEF -1B – Application for Transfer/Transfer with Reactivation);
c.
Annex
“C” (CEF -1C – Application for Reactivation);
d.
Annex
“D” (CEF -1D – Application for Change/Correction of Entries/and
Inclusion/Reinstatement of Record in the List of Voters);
e.
Annex
“E” – Supplementary Data Form; and
f.
Annex
“F” – Certification for Registration of Applicant whose name is not found in
the National List of Registered/Deactivated Voters (NLRDV);
They
may be secured as follows:
1. For OEO, FREE
OF CHARGE;
2. From the
Comelec Website (www.comelec.gov.ph). The
applicant may choose from any of the two (2) options:
a.
Download
the blank form (long bond paper substance 20/70 gsm) and manually fill up the
same; or
b.
Print/reproduce
three (3) copies thereof, for submission to the EO (Online Application Form)
For KK registration (15-17 years old),
the applicants shall obtain the prescribed CEF – 1A (Application for Registration) from the EO who shall stamp the word
“KATIPUNAN NG KABATAAN” at the upper
portion of the text box “Application for Registration” and in the
Acknowledgement Receipt.
Sec. 8. Procedure for Filing of Applications. – In
addition to the personal filing of application and mandatory biometrics data
capturing under Resolution No. 9853, VRM Operator shall perform the following
procedures:
A. For KK
applicants, fifteen [15] to [17] years of age;
a)
Log
in to the Voter’s Registration System (VRS);
b)
Click
FILE Menu then click REGISTRATION.
c)
Perform
the regular encoding of demographics and capturing of biometrics in the VRS.
B. For
applicants eighteen (18) to thirty (30) years old, the usual procedures in the
conduct of registration of regular voters shall be observed, to subject to the extraction of their
registration records under Section 19 of this Resolution.
Sec. 9. Applicants’ Database (Comelec Folder). – The EO
shall submit to the Information Technology Department (ITD), a monthly
backup of the applicant database (VRS Comelec Folder), on or before the
5th day of the succeeding month during the registration period for
purposes of the implementation of Automated Fingerprint Identification System
(AFIS) matching.
Sec. 10. Last Day Registration Scenario – During the
last day of registration, the following procedures shall be observed, as
follows:
a.
If
at 3:00 o’clock p.m. of April 29, 2017
for Barangay and SK Elections and September
29, 2018 for National and Local Elections, there are still persons waiting
in line to file their application for registration within the thirty (30)
meters radius in front of the OEO or any other place/s where the reception of
applications for registration is conducted, the Election Assistant (EA) shall,
without delay list down their names consecutively numbered;
b.
These
applicant shall be called by announcing each name repeatedly three (3) times in
the order in which they were listed. Any applicant who is not present when
his/her name is called shall no longer be allowed to file his/her application
for registration/transfer/reactivation or validation.
c.
If
the applicant is present when his/her name is called his/her application shall
be processed and his/her biometric data captured. The same shall continue,
until all listed shall have been processed. This procedure shall be followed
whether the EO issued queuing numbers or any other similar systems; and
d.
Any
application filed where the applicant’s biometrics data has not been captured
as provided herein, shall be considered deemed not filed and should not be
submitted to the ERB for hearing.
CHAPTER II
SATELLITE REGISTRATION OF VOTERS
Sec. 11. Satellite offices. – The EO
shall:
a.
Establish
satellite office for the reception of applications for registration,
transfer/transfer with reactivation, reactivation, correction/change,
reinstatement and inclusion in the list of voters.
b.
Intensify
the conduct of mandatory satellite
registration at least twice, in every barangay, either in:
1.
Barangay
hall, public/private schools, and commercial establishments;
2.
Detention
center/jail or Resettlement areas, if any;
3.
Areas
with Indigenous Community; and
4.
Other
public places within the district/city/municipality to ensure wider voter
participation.
Any interested party may request for
the conduct of satellite registration. The Regional Election Directors (in case of NCR, Davao City and Zamboanga
City) and Provincial Election Supervisors shall approve the recommendation
of the concerned EO, subject to the following conditions:
a.
The
number of the prospective applicants in proposed venue shall not be less than
Two Hundred (200);
b.
Public
or private buildings where satellite registration will be conducted shall not
be owned, leased or occupied as residence by an person incumbent
city/municipal/barangay officials or of any person officials within the fourth civil
degree of consanguinity or affinity, or leader of any political party, nor in
any building or surrounding premises under the actual control of a political
party or religious organizations;
c.
Written
notices of the schedule and venue of satellite registration shall be posted in
the bulletin boards of the OEO and the city/municipal/barangay hall;
d.
The
requesting party shall provide the transportation of Voters Registration
Machines (VRMs), forms/supplies including COMELEC personnel; and
e.
Ensure
that the database is backed-up before conducting the satellite registration.
Sec. 12. Detainee Satellite Registration. – There
shall be a satellite registration for detainees in detention centers/jails in
accordance with the following guideline:
Number of
Qualified Applicant/s
|
Number of
Day/s
|
1 to 249
|
1
|
250 to 499
|
2
|
500 to 749
|
3
|
750 to 999
|
4
|
1,000 and above
|
5
|
For cities
with two or more districts and detention/jail/correctional facility is located
in one (1) of the districts, all Eos in the said city may conduct satellite
registration in the facility for detainees who are residents under their
jurisdiction, subject to the condition above-cited.
Detainees who
shall be eighteen (18) years of age on election day and/or are committed inside
the detention centers for at least six (6) months immediately preceding the
election day may register as voter.
For those who
are already registered voters, they may apply for transfer of registration
records as warranted by circumstances.
In the conduct
of the detainee satellite registration, the EO shall:
1.
Before
the scheduled detainee satellite registration:
a. Coordinate
with the Jail Warden in the Provincial/City/ Municipal Jail or other
Correctional/Rehabilitation/Detention Centers to determine the approximate
number of qualified applicant detainees and ensure maximum security of COMELEC personnel as well as the VRMs
and its peripherals;
b.
Conduct
ocular inspection on the proposed registration site within the premises of the
Provincial/City/Municipal Jail or Correctional/Rehabilitation/Detention
Centers, taking into consideration the number of COMELEC personnel and the VRM
to be installed; and
c.
Post
written notice of the schedule of the satellite registration in the detention
premises where said registration shall be conducted and in the bulletin board
of the OEO.
2.
During
the satellite registration:
a.
Apply
the procedures in the reception of application and capturing of biometrics
enumerated in this Resolution;
b.
Adopt
a system of processing the application to minimize queuing and speed up the
registration process; and
c.
Allow
the watchers/representatives of political parties, citizens’ arms and other
civil societies to witness/observe the proceedings, subject to existing BJMP,
BuCor, and Provincial Jail policies, rules and regulations.
In case the satellite registration is
more than one (1) day, the EO concerned shall not leave the VRM and its
peripherals in the registration site/jail premises.
Sec. 13. Persons with Disabilities (PWDs), Members of
Indigenous Cultural Communities (ICCs)/Indigenous Peoples’ (IPs), Senior
Citizens and Internally Displaced Persons (IDPs) Satellite Registration. – A
satellite registration in areas where there are PWDs, ICCs/IPs, SCs and IDPs
registrants shall be conducted.
The EO shall coordinate with the:
1.
National
Council on Disability Affairs (NCDA) through its local office/chapter, Persons
with Disability Office (PDAO) for the logistical support in the conduct of
registration of PWDs pursuant to Republic Act No. 7277 entitled “An Act Providing for the Rehabilitation,
Self-Development and Self Reliance of Disabled Person and their Integration
into the Mainstream of Society and for other purposes”.
2.
National
Commission on Indigenous Peoples (NCIP) through the local affiliate organization/s
for the logistical support for the ICC/IPs registration activity.
3.
Office
of the Senior Citizens Affairs (OSCA) existing in the locality for the
logistical support for the SCs registration activity.
4.
Local
Government Unit/Office in-charge for the welfare of the Internally Displaced
Persons (IDPs) within their locality.
5.
Non-Government
Organization Network empowering the PWDs, ICCs/IPs, SCs and IDPs within their
locality.
Sec. 14. Release and Distribution of Voter’s
Identification Cards. – In addition to the modes of
distribution/release of Voter’s Identification Cards, the Eos shall distribute
and release the Voter’s Identification Cards in their custody, to the concerned
voters during the conduct of satellite registration.
Sec. 15. Monthly Report on Satellite Registration. – The Eos
shall submit to EBAD, through PES and RED, the following reports:
a.
List
of approved schedule of satellite registration of voters;
b.
Output
of satellite registration for Regular/SK Voters, Detainee, SCs, ICCs/PWDs and
IDPs indicating the city/municipality and number of applications; and
c.
Number
of released/distributed Voter’s Identification Cards.
Reports enumerated in items B & C
shall be submitted on a monthly basis on or before the 10th day of
the succeeding month.
CHAPTER III
ELECTION
REGISTRATION BOARD OF ACTION
Sec. 16. Election Registration Board (ERB). – In the
conduct of registration, the provisions of Resolution No. 9853, not
inconsistent herewith, with respect to the composition; substitution;
disqualifications; compensation; notice of proceedings; preparation of list of
applicants; procedures for processing of applications; approval/approval;
publication of action on applications; and preparation and submission of
Minutes shall be applicable to both KK and Barangay voters.
CHAPTER IV
UPDATING OF
RECORDS OF PWDs, SENIOR CITIZENS
AND MEMBERS OF
ICCs/IPs
Sec. 17. Updating of Records; Assignment of
Precincts; Extraction and Generation of Data of PWDs and Senior Citizens and
Members of ICCs/IPs. – The procedures for the updating of records,
assignment of precincts, extraction, generation of data and withdrawal of
intent to vote in accessible polling places for PWDs, Senior Citizens and
members of ICCs/IPs as provided in Resolution No. 9853, shall be applicable.
CHAPTER V
POST ELECTION
REGISTRATION BOARD HEARING
Sec. 18. Assignment of Precinct Number. – In the
assignment of precincts, the following shall be observed:
1.
SK
Precincts established in the SK database and reflected in the SK Projects of Precincts
(POPs) pursuant to Resolution No. 10148 shall be maintained; and
2.
Newly
approved SK applicants shall be assigned in the established SK precincts
comprising their place of residence. Spin-off precincts shall be created if the
numbers of SK voters exceed the maximum of two hundred (200) voters per
precinct.
3.
Newly
approved regular voters shall be assigned in precincts comprising their place
of residence in accordance with the guidelines provided in Section 12 of
Resolution No. 9853.
Sec. 19. Generation of
List/Extraction/Consolidation/Deletion of Registration Records. – The EO
shall generate, print and submit to the ERB the following lists:
1.
SK
Voters:
A.
Before ERB earing:
a.
Registered
as of July 2016 who will reach eighteen (18) years of age for purposes of
October 23, 2017 Barangay and SK Elections. It shall be done before January 16, 2017 ERB hearing.
b.
Those
who will reach eighteen (18) years of age for purposes of May 13, 2019 National
and Local Elections shall be considered before the succeeding appropriate ERB hearings.
The said list
shall be subject to the usual procedures of posting, hearing and
approval/disapproval by the ERB in accordance with the schedule provided in
Section 4 of this Resolution.
B.
After ERB
hearing:
a.
Extract registration records of SK
voters from the KK database who are eighteen (18) years of age and store in the
regular voter datase; and
b.
Delete
in the SK database the registration records of voters who will be thirty – one
(31) years of age on the day of the October 23, 2017 Barangay and SK Elections: and
c.
Extract voters aged fifteen (15) to thirty
(30) using the EXTRACT command.
2.
Regular
Voter
The procedures
for the generation and posting of the lists of applicants and consolidation of
approved applications filed during the registration period provided in
Resolution No. 9853 shall be strictly observed.
The
ITD will provide the technical procedures in the extraction/ consolidation/deletion
of KK registration records in the KK database.
Sec. 20. Segregation, Custody and Back-Up of Database
in Compact Disc.-
The provisions of Resolution No. 9853 on the segregation, custody and back-up
of database in compact discs shall be applicable.
Failure
to create back-up copy of the database shall be subject to disciplinary action.
Section 21. Submission of Quarterly Progress Report
(QPR), POPs and SNPDAT. – The EO shall submit thru e-mail (ebad@comelec.gov.ph. registration@comelec.gov.ph. and precincts@comelec.gov.ph.) or other
fastest means available, the following reports:
A.
Election and Barangay Affairs
Department (EBAD);
a.
Quarterly
Progress Report (soft copy)
b.
Quarterly
Reports on PWDs an SCs (soft copy):
and
c.
Quarterly
Reports on ICCs/IPs and IDPs (soft copy).
B.
Information Technology Department
a.
SNPDAT;
b.
SK
database; and
c.
Other
reports
POPs shall be submitted not later than
May 31, 2017 (Wednesday) for the
purposes of October 23, 2017 Barangay and SK Elections and October 31, 2018 (Wednesday) for purposes of May 13, 2019 National
and Local Elections, to wit:
Sec. 22. Compilation of Voters’ Registration Records
(VRRs).
– The original copies of the newly approved applications shall be compiled in
the Book of Voters.
There shall be a separate Book of
Voters for Regular Voters and approved KK applicants which shall be compiled
per precinct.
Voters Registration Records (VRRs)
for SK voters, who will turn eighteen (18) years of age shall be removed from
SK Book of Voters to be compiled in a separate folder for regular voters, in
view of the Precautionary Protection Order No. 005 issued by the Presidential
Electoral Tribunal (PET), in case of Ferdinand “Bongbong” R. Marcos vs. Maria
Leonor ‘Leni Daang Matuwid’ G. Robredo.
Section 23. Petition for Inclusion of Voters in the List. – Any person
whose application for registration has been disapproved by the ERB or whose
name has been stricken out from the list, may file with the court, a petition
to include his/her name in the permanent list of voters in his/her precinct at
any time but not later than July 9, 2017
(Sunday) for purposes of October 23, 2017 Barangay and SK Elections and January 27, 2019 (Sunday) for purposes
of May 13, 2019 National and Local Elections. It shall be supported by a
certificate of disapproval of his/her application and proof of service of
his/her petition upon the ERB. The petition shall be decided within fifteen
(15) days after its filing.
If
the decision is for the inclusion of the voter’s name in the permanent list of
voters, the ERB shall place the application for registration previously
disapproved in the corresponding book of voters and indicate in the application
for registration the date of the order of inclusion and the court which issued
the same.
Sec. 24. Petition for Exclusion for Voters from the
List.
– Any registered voter, representative of a political party or the EO, may file
with the court a sworn petition for the exclusion of a voter from the permanent
list of voters giving the name, address and the precinct of the challenged
voter at any time but not later than July
14, 2017 (Friday) for purposes of October 23, 2017 Barangay and SK
Elections and February 1, 2019 (Friday)
for purposes of May 13, 2019 National and Local Elections. The petition shall
be accompanied by proof of notice to the ERB and to the challenged voter and
shall be decided within ten (10) days from its filing.
If the decision is for the exclusion
of the voter’s name from the list, the ERB shall upon receipt of the final
decision, remove the voter’s registration records from the corresponding book
of voters, enter the order of exclusion and place the same in the inactive
file.
Sec. 25. Implementation of Court Inclusion/Exclusion
Order.
– The ERB shall implement Court Inclusion/Exclusion Orders that will become
executory not later than July 20, 2017
(Thursday) for purposes of October 23, 2017 Barangay and SK Elections and February 7, 2019 (Thursday) for
purposes of May 13, 2019 National and Local Elections. Otherwise, the same
shall be referred to the Law Department.
The EO shall request from ITD through
EBAD, the issuance of the access code to effect the inclusion/exclusion of the
registration records of the concerned voters in the database.
Sec. 26. Abatement of Double/Multiple Registration
Records.
– All registration records found to be double/multiple based on the Automated
Fingerprint identification System (AFIS) results, shall be abated pursuant to
the policy adopted in Resolution No. 9888 dated July 28, 2014.
Sec. 27. Deactivation and Cancellation of
Registration Records. – The grounds for deactivation of registration
records provided in Resolution No. 9863, except
Failure to Vote Twice, and cancellation of registration records in Section
36 of Resolution No. 9853, shall be applicable.
Sec. 28. ERB Certification of the Lists of Voters. – The ERB
shall post notice of its meeting for the Certification of the Lists of Voters.
Said meeting shall be conducted at least five (5) days prior to the scheduled
posting of the certified and final list of voters in the bulletin boards of the
OEO and the city/municipal hall.
Sec. 29. Posting of Certified and Final List of
Voters.
– The ERB shall post the certified and final list of voters (KK and Barangay)
in the bulletin board of the OEO not later than July 25, 2017 (Tuesday) for purposes of October 23, 2017 Barangay
and SK Elections and February 12, 2019
(Tuesday) for purposes of May 13, 2019 National and Local Elections.
Sec. 30. Role of the Regional Election Directors
(REDs) and Assistant Regional Election Directors (AREDs) and Provincial
Election Supervisors (PESs). – The REDs, AREDs and PESs shall
monitor the conduct of registration, ensure timely compliance of the Eos
submission of all the required reports and shall be held directly responsible
and accountable for non-compliance within the period herein provided.
Sec. 31. Satellite Registration Budgetary
Requirements.
– The Finance Services Department (FSD) shall submit to the Commission En Banc, within ten (10) days from the
promulgation of this Resolution, the proposed budget, to defray the expenses
for the conduct of satellite registration based on the number of barangays, distance
and availability of transportation facilities, in the
city/district/municipality nationwide.
Sec. 32. Applicability of Other Resolutions of the
Commission.
– Permanent provisions of Resolution No. 9853 and 9863, and other Resolutions
of the Commission, pertaining to registration insofar as applicable and not
inconsistent herewith, shall apply.
Sec. 33. Information Dissemination. – The
Education and Information Department (EID) shall be directed to cause the
widest dissemination of this Resolution and its publication.
The EOs shall likewise cause the
widest information dissemination of this resolution and coordinate with the
concerned citizens’ arms, local government units, barangay officials,
non-governmental/civic organizations and other vulnerable sectors/organizations
in their respective area of responsibility.
Sec. 34. Effectivity. This
Resolution shall take effect seven (7) days after its publication in two (2)
daily newspapers of general circulation in the Philippines.
Let
the Election and Barangay Affairs Department and Information Teechnology
Department, implement this Resolution.
Promulgated:
October 25, 2016
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